Okay. You had your pause in the day’s occupation. You kicked back and allowed your brain to wander on its own for a while and reset.
Now it’s time to pause and figure out just what it is you do all day.
All those meetings and appointments are pre-defined work.
All that stuff that shows up all day long that keeps you from doing what you planned is work-as-it-appears.
The only thing keeping you from waking up on top of your desk 6 months from now wondering, why you’re running faster and faster just to stay in the same place, is to define what your work is and should be.
This requires you to stop and examine your priorities, the projects that derive from those priorities, and what specific actions move those projects from start to finish.
The time-honored practice in our sphere is what David Allen outlined as the GTD Weekly Review®.
Ideal is close the door, put on noise-cancelling headphones or some inspirational music, and just think about what you’re doing and not doing for an hour or 2.
If you haven’t made the Weekly Review happen consistently, there’s a secret.
As it happens, the greatest invention in the world next to the Thermos bottle (keeps the hot things hot: keeps the cold things cold. How does it know?) is the Trigger List.
The Trigger List allows you to pick one item out of your complexity, pin it down, and understand, how do I know this; and how do I get this done?
Scatter ten to fifteen minutes throughout your week to review a single item or two on the Trigger List.
Schedule 2 fifteen-minute trigger list reviews -- 4 days each week -- and you’ve just completed a 2-hour weekly review. Just 2 ten-minute reviews -- 5 days per week -- is more than an hour and a half Weekly Review.
Do your own arithmetic and find the sweet spot for your Weekly Review.